Super Tech Hero: Tech Stack Exercise
TECH STACK
AUDIT
Map every tool your organization uses, who owns it, what it costs, and whether it's earning its place — then build a plan to act on what you find.
The Spreadsheet — Your Audit Framework
#
Software Name
Cost / Budget
Pain Points
Problem It Solves
Admin Owner
Release Owner
1
e.g. Salesforce
CRM Platform
CRM Platform
$X/mo
Annual deal
Annual deal
Mobile UX, adoption
Donor tracking & pipeline
Sarah M.
Assigned ✓
2
e.g. Asana
Project Mgmt
Project Mgmt
$X/user/mo
Too many notifications
Team task coordination
David K.
Outsourced
3
Your tool here…
fill in
fill in
fill in
fill in
assign!
1–2
Name + Cost
List every tool. Include monthly vs. annual pricing — and note renewal dates. There are real tricks to negotiating better deals.
💡 Annual vs. monthly can mean 20–40% savings
3–4
Pain Points + Problem Solved
Be honest. If you can't name the problem this tool solves, that's a signal. Pain points reveal gaps between promise and reality.
💡 This drives renewal or replacement decisions
5–6
Admin + Release Owner
Who manages the tool day-to-day? Who watches for new features? If no one owns releases, you're leaving value on the table.
💡 Release ownership is a common retainer item
ASSIGN A RELEASE OWNER
Every major platform ships new features monthly. If nobody is watching, you're missing capabilities you already pay for. Assign an internal "release owner" per tool — or outsource it as a retainer service.
BUDGET TRICKS EXIST
Monthly billing feels safe but costs more. Annual contracts can unlock 20–40% discounts, extra seats, or premium tiers. Renewal time is leverage — use it. Always ask what's negotiable before you sign.
From Audit → Action
CONSIDER AN EXPERT
The spreadsheet is just the starting point. From it, you may define a 90-day action plan with clear priorities and a scorecard for the first 90 days. What are you consolidating? What needs an upgrade? What gets cut?
This exercise is not easy. Pick an expert (internal or external). This intentionality is what can make you more successful and earn buy-in from your team and board.
This exercise is not easy. Pick an expert (internal or external). This intentionality is what can make you more successful and earn buy-in from your team and board.
Super Tech Hero can help you navigate the complexities of tech stack management.
We offer bite-size support and ongoing engagements.
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We offer bite-size support and ongoing engagements.
